Modern software for your practice
Online booking by practitioner, intake and consent forms done before the visit, client records and the numbers behind the practice — one login. Not a medical records system, and honest about it.
Where it hurts
Where the session time goes
- First-time clients fill in intake and consent at the desk, eating into the session they paid for.
- Practitioner availability is a negotiation — Tuesdays-and-Thursdays, mornings only, shared rooms — and the diary double-books.
- Reception is a phone queue; nobody can book at 9 p.m. when they actually decide to.
- Nobody knows which services pay for the room or where no-shows cluster in the week.
4 apps. 1 login.
Built around how clinics run
Each app is purpose-built and works seamlessly with the others.
Appointments
Booking by practitioner, without the phone queue
- Online booking by appointment type and practitioner
- Each practitioner's own hours and durations
- Only offers slots that can be staffed
Customers
Every client record searchable in seconds
- Contact details and visit history
- Notes and follow-up flags
- Search any client in seconds
Documents
Completed forms and files, stored per client
- Completed forms and referral letters per client
- Secure storage
- PDF merge, split and compress in the browser
Analytics
The numbers behind the practice
- Client volume and no-show trends
- Revenue by service and practitioner
- Retention past the third visit
Why Vin-G
Less friction. Better care.
Clients book themselves
Online booking reduces calls and frees your front desk for what matters.
Paperwork before they arrive
Intake and consent forms completed digitally — appointments start on time.
Every record searchable
Find any client, note, or document in seconds — no filing cabinets.
Data-driven decisions
See which services drive revenue and where capacity is being wasted.
How a wellness practice runs its week
A wellness practice lives and dies by its intake. A first-time client arriving for a sixty-minute session should have completed their intake questionnaire and consent before they sit down — not at the desk, eating into the appointment they paid for. Sharing a form as a link at the point of booking is the difference between a full session and a rushed one.
Practitioner availability is rarely simple. One works Tuesdays and Thursdays, another does mornings only, and rooms are shared. Availability is set per practitioner, so the booking page never offers a slot that cannot actually be staffed, and the diary stops being a negotiation over who was double-booked.
The commercial picture matters as much as the clinical one. Which services actually pay for the room, which practitioners retain clients past the third visit, and where the no-shows cluster in the week. That is a business question, and it is the one Vin-G answers.
In practice
A new client books online at 9 p.m.
They pick "Initial consultation, 60 min" with the practitioner who works Thursdays; the booking confirmation carries the intake-form link; the form is on the record before the morning huddle.
Three practitioners, two rooms
Availability is set per person; the booking page never offers a slot without a free practitioner; the front desk stops being the referee.
End of quarter
Analytics shows which service lines actually pay for the room, which practitioner retains clients past visit three, and that Monday mornings carry most of the no-shows — so the reminder calls go to Monday bookings first.
Common questions
Is Vin-G a medical records system?
No. Vin-G is a business management tool — bookings, client contact records, intake and consent forms and analytics. It is not intended for clinical notes, diagnoses or other protected health information.
Can each practitioner have their own availability?
Yes. Hours, services and appointment durations are set per practitioner, so the public booking page only offers slots that can actually be staffed.
Can clients complete intake forms before the appointment?
Yes. Intake forms are shared as a link and completed on the client's own phone, so the session starts on time rather than with paperwork.
Can I see which services are most profitable?
Yes. Revenue breaks down by service type and practitioner, with client retention alongside it, so you can see what is worth the room and what is not.
Can I use it for a dental or physio practice?
Yes, for the business side: bookings, client contact records, forms and analytics. Clinical charting, imaging and insurance are out of scope.
A note on scope: Vin-G is a business management tool for wellness practices — bookings, client contact records, intake and consent forms and analytics. It is not a medical records system and is not intended for storing clinical notes, diagnoses or other protected health information.
See how Vin-G fits every industry →