Viewings, vendors and the follow-up that closes
Applicants book viewings against the agent who is actually showing, every applicant becomes a live lead on a pipeline, and ID and terms paperwork is collected by form and filed against the contact — so nothing sits at "awaiting feedback" for three weeks unnoticed.
Where it hurts
Where the deal goes quiet
- A viewing is a three-way calendar problem — applicant, property, agent — solved by phone, twice.
- The applicant who viewed and did not offer is worth something in a month, and is gone from a phone in a fortnight.
- Deals stall silently; nobody can see how long "awaiting feedback" has been true.
- ID documents, terms of business and tenancy paperwork are scattered across an inbox.
4 apps. 1 login.
Every tool an agency needs
Each app is purpose-built and works seamlessly with the others.
Customers
Applicants, vendors and landlords on a pipeline
- Drag-and-drop pipeline with stages you define
- Notes and next actions against each contact
- Every applicant stays a live lead
Appointments
Viewings booked, not negotiated
- Applicants book viewing slots themselves
- Matches the availability of whoever is showing
- No three-way phone calendar
Documents
Paperwork in one file
- Completed forms stored against the contact
- Property paperwork in one place
- Ready when a sale progresses
Analytics
Deals you can see stalling
- Where deals sit and how long they have been there
- Fees by month
- Pipeline and revenue reporting
Why Vin-G
Built for how agencies actually work
Viewings booked, not negotiated
Applicants pick a slot the showing agent can actually make.
Every applicant stays a lead
Viewed and did not offer? Still live, with a follow-up date.
Deals you can see stalling
How long "awaiting feedback" has been true, on one screen.
Paperwork in one file
ID, terms and tenancy paperwork against the contact, not an inbox.
Viewings, vendors and the follow-up that closes
An agency runs on two pipelines at once: properties and people. A viewing is a calendar problem — matching an applicant to a slot, a property and whoever is doing the showing — but the money is in what happens afterwards, and that is a follow-up problem.
Every applicant who views and does not offer is worth something later. Held in a pipeline with notes and a next action, they are a live lead; held in a phone, they are gone in a fortnight. Deals move through stages you can actually see, so nothing sits at "awaiting feedback" for three weeks unnoticed.
Paperwork is the drag. Identity documents, terms of business, tenancy paperwork — collected as forms and stored against the contact rather than scattered across an inbox. When a sale progresses, the file is already in one place.
In practice
New instruction
The vendor's record is created, terms of business go out as a form link, viewing slots open on the listing agent's calendar; three applicants book Saturday morning themselves.
After the viewings
Each applicant moves to "Viewed — feedback due"; one makes an offer and moves to "Offer"; the other two stay live with a follow-up date rather than vanishing.
Monday pipeline meeting
Analytics shows four deals have been in "Awaiting feedback" for over ten days; two price reductions are flagged against every applicant tagged for that postcode.
Common questions
Can applicants book viewings themselves?
Yes. Share a booking page for viewing slots that matches the availability of whoever is showing the property.
Can I track offers and deals through stages?
Yes. A drag-and-drop pipeline moves deals through your own stages, with notes and next actions against each one.
Can I collect ID and terms of business digitally?
Yes. Build the forms once and share them as links; completed forms and files store against the contact record.
Can I see where deals are stalling?
Yes. Pipeline and revenue reporting show where deals sit and how long they have been there.
Does it manage property listings?
Not as a dedicated listings module. Documents holds the property files; the pipeline tracks the people, not the inventory.
See how Vin-G fits every industry →