Teach more, admin less
Students book sessions or batches online, notes live against each student, and the numbers show which batch is full — whether you coach executives, teach maths after school or run a 40-student exam batch.
Where it hurts
The hour that is not teaching
- "Does Thursday work?" takes four messages per student per week.
- What a student committed to last session is in a notebook, not against their name.
- Packages sold and sessions delivered never quite reconcile.
3 apps. 1 login.
Every tool a coach or tutor needs
Each app is purpose-built and works seamlessly with the others.
Appointments
Book without the back-and-forth
- A booking page that respects your hours and time zone
- One-to-one sessions or fixed batch slots
- Clients and students pick a slot you can take
Customers
One record per student
- Session notes and goals against the name
- Parent contact details
- Tags by course or batch
Documents
Worksheets and outlines, per student
- Worksheets and programme outlines
- Completed enrolment forms stored per student
- PDF tools built in
Why Vin-G
Built for how coaches and tutors actually work
Book without the back-and-forth
A booking link that respects your hours ends the "does Thursday work?" thread.
Notes against every student
What they committed to last time is on the record, not in a notebook.
Worksheets and forms, per student
Enrolment forms, worksheets and programme outlines filed against the student.
See which batch is full
Bookings and revenue by batch, and who has quietly stopped rebooking.
Running a coaching practice solo
A coaching practice is mostly one person's calendar and one person's memory. The calendar is the easy part — a booking link that respects your working hours and time zone stops the "does Thursday work?" thread before it starts. The memory is the hard part.
Between sessions, what matters is continuity. What the client committed to last time, what they were avoiding, the pattern you spotted three sessions ago. Notes live against the client record rather than in a notebook, so the first five minutes of a session are not spent reconstructing where you left off.
The commercial side of coaching is usually neglected until it becomes urgent. Packages sold versus sessions delivered, which clients are approaching the end of a block, and who has quietly stopped rebooking. Those numbers sit next to the client record, so the end of a block is something you see coming rather than discover.
In practice
Solo executive coach
The booking link ends the "does Thursday work?" thread; the pre-session form lands the night before; notes from the last session are on the client record so the first five minutes are not spent reconstructing where you left off.
After-school maths tutor
Each student has a record with the parent's email and the session notes; the enrolment form and this term's worksheets sit in Documents against the student.
Coaching class with three batches
Batch slots are published once in Appointments; enrolment forms are filed per student in Documents; Analytics shows which batch is full and who has stopped rebooking.
Common questions
Can clients book directly into my calendar?
Yes. Share a booking page that reflects your real availability, so clients pick a slot you can actually take.
Where do session notes live?
Against the client record, alongside their history, so context carries from one session to the next.
Can I send a pre-session questionnaire?
Yes. Keep the questionnaire in Documents and share it with the client before the session; the completed copy files against their record.
Can I run group batches as well as one-to-one sessions?
Yes. Publish batch slots as services with their own duration and time; students book into them the same way they would a one-to-one session.
Does it take attendance?
Bookings show who was scheduled; there is no separate attendance register or marks module today.
See how Vin-G fits every industry →